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Condition of Hire

CONDITIONS OF HIRE

AREA BOOKED

The Hirer is only entitled to use the area of the Facility stipulated and paid for. R@S
Centre reserves the right to book any other portion of the facility for any other purpose at
the same time.

BOOKING TIME

When an application to hire is made the booking time requested must allow for and include
setting up time as well as time at the conclusion of the function for cleaning of the Facility.
The Hirer shall vacate the premises punctually at the time specified. Failure to comply will
result in additional charges and the cancellation of any future bookings.

HIRE FEES

20% of the hire fees must be paid as deposit on the time of the booking. The balance has
to be paid 30 calendars days before the event.

BOND

The payment of $150 bond must be made for any booking and in advance of the booking.
It will be refunded if the Facility is left in good condition within 28 working days of the
conclusion of the booking. Cleaning and repair charges will be deducted from any bond if
required.

CANCELLATION OF BOOKINGS

  • If the Hirer cancel 30-45 calendar days prior to the confirmed booking, a $25 cancellation fee applies (or the full amount of the booking fee whichever is less).
  • If the Hirer cancel 16-29 calendar days prior to the confirmed booking, a $50 cancellation fee applies (or the full amount of the booking fee whichever is less).
  • There will be no refund for bookings cancelled within 15 calendars days of the event.
  • Bookings cannot be cancelled within 15 calendars days of the event.

ALL CANCELLATIONS MUST BE CONFIRMED IN WRITING TO R@S CENTRE
CLEANING

CLEANING

The premises and facilities must be left in a clean and tidy condition by the hirer prior to
vacating the premises. All rubbish and recycling MUST be disposed of and taken away.

  •  All furniture including the tables and chairs must be restored in the same position as
    they were.
  •  All decorative material must be removed by the end of the booking.
  •  Any item left in the R@S Centre is at your own risk.
  •  Failure to comply with any of these conditions could lead an additional cost. This will
    be deducted from the security bond.
  •  Set up of the Venue is the responsibility of the Hirer unless a set up fee has been
    prepaid.

AUDIO AND LIGHT SYSTEM

An in-house audio and light system is available for use. It can be hired with the additional
cost of a technician.

DAMAGES

The Hirer will be liable for replacement or repair of any items or areas damaged by their
group or their guests. It is the responsibility of the Hirer to inform the R@S Centre of any
damages which occurred during the course of the event, further penalties may apply if
undisclosed.

SMOKING

R@S Centre is a non-smoking venue. Smoking is not permitted inside the buildings at
any time.

OBSTRUCTIONS

The Hirer must ensure that all Emergency Exits, Access Ramps and Stairways remain clear
at all times.

PUBLIC LIABILITY INSURANCE

The Hirer is legally liable for injury or property damage arising from the Hirer’s usage of the
property. Any injury or property damage caused by or arising from the Hirer’s usage or
occupation of the property is the responsibility of the Hirer. The Hirer shall as a condition
of this agreement provide to R@S Centre evidence, in writing, of a current public liability
insurance policy, with a limit of indemnity of not less than $10 million ($10,000,000).

NO SUBLETTING

The Hirer must not sublet or assign its Booking to any person or entity without the prior
written consent of R@S Centre and on such terms and conditions as R@S may specify.

For queries, contact R@S Centre
67 Mahoneys Road, Forest Hill 3131 03-98887199 info@sameway.com.au